Cube Gateway
The upstream invoice intake
You keep SAP, your ERP or your line-of-business system. Cube Gateway handles the entire invoice intake ahead of it – from the email through to a clean, checked data record. Already in daily production use today.
Flow: incoming mail from email, e-invoice, scan and upload runs through Cube Gateway – intake, classification, extraction, checking, rejection, clearing, export – and is handed over to your existing invoice workflow, such as SAP, ERP or a line-of-business system.
The stages
What Cube Gateway handles before your system
Intake
Invoices arrive in the system straight from your email inbox, via SFTP or by upload – as a paper scan, PDF or e-invoice (ZUGFeRD/Factur-X, XRechnung as UBL). Pure XML invoices are automatically converted into a readable PDF.
Classification & separation
Attachment stacks are analysed page by page and grouped into documents – an email containing several business transactions becomes several separate cases, each with its own attachments and its own hierarchy. You define the document categories yourself.
Extraction – as you choose
Header and line-item data are read out and interpreted without any document training. You decide which document types Cube Gateway extracts – and which are passed through untouched to your system.
Checking
Automatic and rule-based: duplicate check (same supplier, same invoice number – the legal duplicate under GoBD), arithmetic correctness of the line items, mandatory e-invoice details, reconciliation against your master data. Cash discounts and payment terms are captured at the same time.
Automatic rejection & clearing
Anything that breaches your rules is rejected automatically – including a reply to the sender. Unclear cases go to clearing: your staff see the document, the extracted data and the check results side by side and resolve the case in a few clicks.
Export & handover
Structured data and checked documents go to your invoice workflow via API, RPA or SFTP – for example SAP, your ERP or a line-of-business system. Approval runs either up front in the Pridonu platform (up to four-eyes approval) or as usual in your target system.
Around the invoice
The surrounding cases are covered too
Payment reminders are recognised and read out as their own document type – including the line items and the mapping to the invoices concerned.
Invoice deductions are mapped automatically to the original invoice case by the system – even when it was approved long ago.
Recurring invoices can be recorded with their cycle, so that repeat documents are not treated as new every time.
Why put it upstream?
Three reasons
No changeover
Your invoice workflow, your accounting and your approval processes stay exactly as they are – Cube Gateway simply feeds them better, checked data.
Stages freely selectable
Just a digital inbox? Intake through to checking? Everything up to approval? You combine exactly the stages you are missing.
Transparency day to day
Full-text search across all cases, dashboards with invoice-status and supplier statistics, Excel export and a complete history of every processing step.
Which stages should we take on for you?
In a short conversation we clarify where Cube Gateway can have the greatest effect before your invoice workflow.