Invoice automation is usually discussed as if everything came down to the recognition rate: what percentage does the AI read correctly? That is the easy part. The harder part is knowing whether a figure is right, whether it belongs to the correct property, and whether it is even permissible. A confidence score does not answer that – it says how convincingly it was read, not whether it is correct. And no system reads flawlessly: sooner or later a house number is misread or a gross amount is taken as net. In the property sector this must not slip through unnoticed – otherwise the wrong figure ends up in the service-charge statement, which your tenant may inspect against the original receipt months later.
Cube therefore checks every extracted invoice on several levels before it is booked. Anything that does not fit surfaces immediately – not later in the service-charge statement or during tenant inspection:
- More than one opinion on every figure: Cube does not rely on a single reading of an invoice. Where the readings agree, the value holds; where they diverge, an AI decides which result to trust – rather than simply taking the first number that came back
- Checked, not trusted: an extracted figure counts as sound only once it is internally consistent and the invoice as a whole adds up. Anything that does not fit surfaces at intake – not later in accounting
- Matched to your properties and partners, not just to characters: Cube knows your economic units, creditors and agreements, and assigns an invoice correctly even when addresses, names or numbers are written differently. If a property is on file as “Musterweg 14a–14e”, Cube recognises that an invoice for “14b” belongs there – and copes just as well with letter suffixes, ranges or odd-numbered sequences. Where an assignment is not unambiguous, Cube does not guess – it puts it to a person
- The rules of your field: Cube checks every invoice against the requirements for a proper invoice and recognises duplicates – even when the same invoice arrives again written differently or through a second channel
Whatever these checks cannot resolve is decided by a person – with the receipt, the extracted value and the check result side by side. Every value stays linked to its place in the document, and every step is recorded. How reliably an invoice was processed shows not in a confidence score but in how many independent checks it survived – traceable months later, too.
Cube Gateway: checking, approval and handover →Please note: this article reflects the legal position and administrative guidance as at the date stated and is no substitute for tax or legal advice.