Since 1 January 2025 every domestic company must be able to receive e-invoices – and your consent is no longer required: suppliers may switch to e-invoicing without asking. In practice this is where the work in the inbox only begins, because an XRechnung is a plain XML file – not readable by people without software.
For property managers and every company with many suppliers, this means a mixed intake of paper scans, PDFs, hybrid formats such as ZUGFeRD and pure XML invoices – running in parallel for years. What has proven itself is a process that treats every format the same: making each invoice visible (XML automatically becomes a readable PDF), checking it formally and assigning it to the right case. Then it makes no difference to the person handling the invoice which route the invoice arrived by.
Please note: this article reflects the legal position and administrative guidance as at the date stated and is no substitute for tax or legal advice.